Empleos de real estate

Minimum Requirements

• Completion of at least eight (8) academic semesters in Business Administration, Industrial Engineering, or a related field.
• Candidates who have completed the required academic coursework but are pending graduation may be considered.
• Minimum of two (2) years of experience performing administrative functions.
• Experience in the construction, architecture, engineering, real estate development, or related industries is required.
• Demonstrated experience with contract preparation and administrative documentation.
• Basic knowledge of accounting and financial administration.
• Fluent English, equivalent to C1 proficiency or better with strong written and verbal communication skills.
• Ability to prepare professional correspondence and communicate effectively with English speaking clients, consultants, contractors, vendors, and other stakeholders.

JOB DESCRIPTION

1. Administrative Management

• Provide day-to-day administrative support to the company's management, project teams, and operations functions.
• Organize, maintain, and update administrative records, files, databases, and project documentation.
• Prepare correspondence, reports, forms, spreadsheets, and other administrative documents.
• Coordinate meetings, appointments, calendars, and follow-up activities.
• Monitor administrative deadlines and ensure timely completion of assigned tasks.
• Maintain accurate and organized electronic and physical filing systems.

2. Construction and Project Administration

• Provide administrative support for construction and architectural projects throughout their lifecycle.
• Maintain project-related records, including contracts, proposals, purchase orders, invoices, correspondence, and other project documentation.
• Coordinate the collection and organization of information from project managers, architects, consultants, contractors, and clients.
• Track project documentation and follow up with responsible parties when information or approvals are outstanding.
• Support project teams in maintaining accurate and up-to-date administrative records

3. Contract Administration

• Assist in the preparation, formatting, review, and organization of contracts, agreements, proposals, amendments, and related documentation.
• Prepare draft contracts based on company templates and established procedures.
• Ensure that required contractual information, exhibits, scopes of work, fees, dates, and signatures are properly incorporated into documents.
• Maintain an organized contract database and track contract status, execution, renewals, amendments, and expiration dates.
• Coordinate the collection of signatures and supporting documentation from clients, consultants, contractors, and other parties.

4. Basic Accounting and Financial Administration

• Provide administrative support for accounts payable and accounts receivable activities.
• Assist with the preparation, organization, and tracking of invoices.
• Monitor invoice status and follow up on outstanding payments in accordance with company procedures.
• Maintain accurate financial records and documentation.
• Coordinate with management and external accounting professionals regarding required financial information and documentation.

5. Client, Vendor, and Consultant Coordination

• Serve as an administrative point of contact for clients, consultants, contractors, vendors and other external parties.
• Prepare and respond to routine professional correspondence in English.
• Follow up on outstanding documents, approvals, signatures, invoices, and other administrative requirements.
• Maintain professional and timely communication with internal and external stakeholders.
• Escalate issues requiring management attention and ensure appropriate follow-up.

6. Data Management and Reporting

• Track key administrative items, deadlines, payments, contracts, and documentation.
• Verify information for accuracy and completeness before entering or distributing it.

Job Type: Full-time

Work Location: Remote