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A remote virtual assistant is needed to assist with various administrative tasks for a U.S.-based designer-contractor

Job Responsibilities: Responsibilities may vary depending on your skills and experience. You will be assisting with various tasks, including:

ADMINISTRATIVE:

• Manage phone calls and emails. Phone calls are via VOIP. You will have access to software but must have your own computer.
• Answer and manage phone calls via phone
• Answer emails, schedule client appointments and follow-up with clients
• Organize daily job schedule of active projects.
• Assist with client files in electronic form, managing deadlines, etc.
• Assist with the preparation, formatting, and proofreading of correspondence
• Help to organize budget for new proposals by contact subcontractors and suppliers
• Assist with organizing and scheduling meetings and appointments
• Help to create spray record sheets (with excel) for ongoing budget and expenses made for each project.

SOCIAL MEDIA AND MARKETING: Assist with various marketing projects, social media management, write blogs, etc.

OTHER: Other tasks assigned on an as-needed basis

System Requirements:

• You will be given access to software to manage all aspects of your job.
• Duties are performed in a noise-free home office, using personal computer equipment.
• Have a good working pc/laptop, dual/external monitor, and a noise-canceling headset to ensure the quality of calls that will be made.
• Work from a quiet home office. MUST WORK IN A NOISE-FREE ENVIRONMENT.
• High speed, wired Internet connection at home is a must.
• Must be able to be available via Zoom when needed. Daily work meetings are conducted via video-conferencing (Google Meet or Zoom).

Work Schedule:

• This will become a long-term position for the right candidate, if you show excellent work performance. We will have a trial period to see if you are a good fit for this position. The job will be full-time remote work from home.
• Must be able to work during our business hours. The work schedule is 8:00 AM to 4:00 PM Easter Standard Time in the U.S., Monday through Friday, weekends free. (during Colombian holidays we need a minimum of 3 hours to be worked. And it will be the assistant responsability to let aware the office of his/her intentions for the schedule to be worked that day.

Essential Skills:

• Ability to work independently and use time efficiently
• Very organized with the ability to balance multiple tasks and competing priorities
• Works well under pressure and has a high level of attention to detail
• Strong client-relationship skills as well as the ability to use judgment, tact, discretion, and keep the information confidential
• Displaying professional communication via phone and email

Qualifications:

• A bachelor's or a master's degree from a University.
• Excellent ENGLISH language skills (writing and speaking).
• High level of experience in Windows OS, Microsoft Word, Adobe Acrobat DC (pdf)
• Detail-oriented and a high level of accuracy in work product
• Good time management and task management skills
• Ability to work independently and meticulously
• Very good computer skills; computer literate

Salary depends on experience and qualifications.

Job Types: Full-time, Contract

Pay: $2,000,000 - $2,500,000 per month

Application Question(s):

Education:

• Bachelor's (Required)

Language:

• English as bilingual (Required)
• and write in English fluently (Required)

Job Type: Full-time