Empleos de English Spanish en Bogotá, Cundinamarca

We're seeking a highly organized, bilingual (English-Spanish) Executive Assistant to support a top-producing mortgage loan officer and their growing team. In this fast-paced role, you'll manage the calendar, inbox, texts, and calls, prepare a daily call list, and turn voice memos and meeting notes into actionable tasks in HubSpot. You'll keep reports current, coordinate meetings, and help run client gifting and seasonal email campaigns. You'll also serve as the first point of contact for Spanish-speaking clients and leads, capturing their information, sending application links, and making sure every client feels welcomed before handing them off to the loan team. After your first 30 days, the role expands into relationship building, including booking realtor meetings, supporting post-closing outreach, and helping plan team events. This position is ideal for a proactive, detail-oriented professional who communicates with warmth and polish in both languages and wants to grow with a team that values relationships as much as results.

Executive Assistant

• Calendar management: schedules and confirms all appointments
• Email management: organizes the inbox, flags priority emails, and answers routine inquiries
• Text messages: manages texts and replies to basic inquiries
• Inbound calls: screens calls, takes name, number, and reason, and confirms Sam will call back
• Voice memos: turns Whisper Memos into HubSpot notes, tasks, and drafted follow-ups for Sam's approval
• Daily call list: prepares call list each morning, with context for each call
• Meeting notes: as needed joins calls and meetings, takes notes, and enters tasks in HubSpot. If Sam runs transcription, enter notes in HubSpot
• Gifting: tracks birthdays and home anniversaries; orders and ships closing gifts, realtor gifts, cards, and letters
• Reporting: reviews the daily HubSpot report, pulls Encompass reports if possible, and keeps Sam's reports updated
• Scheduling: books team meetings, loan officer recruiting calls, and regional meetings
• Seasonal emails: programs warm email campaigns to database in HubSpot

Relationship Building

• Booking realtor meetings and appointments
• Post Close / Past clients: helps with post-closing outreach via scheduled drip campaigns or phone calls
• Team Events: helps schedule team events
• Logs every call and touch in HubSpot

Spanish-Speaking Clients

• Answers calls, texts, and emails from Spanish-speaking clients and leads
• New leads: captures name, phone, and email; sends application link; confirms next steps
• Hands clients once they’re ready to move forward

Skills

• Must be fluent in English and Spanish.
• Experience as an executive assistant, administrative assistant, or in a similar support role, preferably supporting a sales professional or business owner.
• Strong written communication skills, with the ability to draft professional follow-ups, cards, and routine replies.
• Hands-on experience with a CRM system, including logging calls and notes, creating tasks, and running or reviewing reports. HubSpot is strongly preferred.
• Highly organized, with strong attention to detail and follow-through
• Clear written and verbal communication, including professional client-facing updates
• Able to juggle multiple projects and deadlines at once
• Discretion and professionalism when handling confidential client financial and personal information

Job Type: Full-time

Work Location: Remote