Empleos de Area Work Group

Executive Assistant / Administrative Coordinator

Location: Fully Remote
Job Type: Full-Time
Compensation: 4 Million COP - 5 Million COP (Monthly)

About the Role

We are looking for a dependable, organized, and highly motivated Executive Assistant to provide daily administrative support to a busy executive.

This is a fully remote position for someone who communicates professionally, follows through on responsibilities, and is willing to learn. The right candidate does not need to know everything on day one. We are looking for someone who is coachable, adaptable, and willing to be trained to meet the executive’s working style and the changing needs of the business.

You will help manage the executive’s calendar, monitor incoming emails, coordinate communications with internal teams, complete clerical assignments, make follow-up calls, and ensure important tasks do not fall through the cracks.

Sales experience is helpful, but it is not required.

Key Responsibilities

• Manage and organize the executive’s calendar, meetings, appointments, and reminders.
• Help prioritize the executive’s daily schedule and upcoming deadlines.
• Monitor the executive’s email inbox and identify messages requiring attention.
• Forward and route emails to the appropriate department or work group within the company.
• Track important emails, requests, deadlines, and outstanding responses.
• Draft basic emails, responses, follow-up messages, and other business communications.
• Make professional phone calls on behalf of the executive.
• Follow up with employees, customers, vendors, prospects, and other business contacts as directed.
• Schedule meetings and coordinate availability between multiple parties.
• Maintain organized electronic files, records, contact lists, and administrative documents.
• Assist with data entry, document preparation, reports, spreadsheets, and other clerical work.
• Take notes during meetings and help track assigned action items.
• Remind team members of upcoming deadlines and follow up on incomplete tasks.
• Assist with basic sales follow-up and customer communication when needed.
• Protect confidential company and executive information.
• Handle additional administrative assignments as the role develops.

What We Are Looking For

• Strong organizational and time-management skills.
• Excellent written and verbal English communication skills.
• Professional and confident phone presence.
• Ability to write clear, courteous, and professional emails.
• Strong attention to detail and follow-through.
• Ability to manage multiple assignments without losing track of priorities.
• Comfortable communicating with executives, employees, customers, and vendors.
• Able to work independently in a remote environment.
• Willing to receive feedback, follow instructions, and learn new processes.
• Flexible and able to adjust to the executive’s changing priorities.
• Trustworthy, dependable, discreet, and responsible.
• Comfortable using email, calendars, spreadsheets, documents, and online meeting platforms.

Preferred Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Secretary, Office Coordinator, or similar position.
• Experience managing an executive’s calendar and email inbox.
• Experience making business calls and completing follow-ups.
• Customer service, appointment-setting, or sales experience.
• Familiarity with Google Workspace or Microsoft Office.
• Experience using task-management, CRM, or project-management software.
• Experience working remotely with a U.S.-based company is a plus.

Ideal Personality

The ideal candidate is proactive and does not wait to be reminded about every assignment. You should be comfortable asking questions when necessary, taking detailed notes, learning from feedback, and improving over time.

We are looking for someone who wants to grow with the company and become a trusted right-hand person to the executive.

What We Offer

• Fully remote work.
• Direct training and mentorship from the executive.
• Opportunity to learn different areas of business operations.
• Potential to take on additional responsibilities as trust and experience grow.
• Supportive environment for someone who is motivated and willing to learn.
• Long-term growth opportunity for the right person.

Work Requirements

• Reliable computer and high-speed internet connection.
• Quiet and professional remote working environment.
• Reliable phone service or ability to use an internet-based phone system.
• Availability during the company’s agreed working hours.
• Ability to respond promptly during scheduled work hours.

How to Apply

Please submit the following:

• Your current résumé.
• A short introduction explaining why you would be a good fit for this position.
• Details about any experience managing calendars, emails, phone calls, or executive follow-ups.
• Your availability and desired compensation.
• A brief written response to the following question:

Job Type: Full-time

Work Location: Remote